Commencement Event Updates for 2020 and beyond

It's been one heck of a year for Texas educators, from online learning to social distancing and all of the changes in-between. As we move forward through the COVID landscape, you might be wondering how commencement events will look for the coming year and beyond.

If you are planning and preparing for this year's commencement events, we are happy to help. The good news is we have plenty of time to plan and design a fantastic commencement event for your students and parents. We are closely monitoring Governor Abbott's updates on Texas commencements so you can stay informed and keep your students safe.

Social distancing is still in place for commencement ceremonies


How will commencement events look for 2021?

That's a good question. So far, the recommendations and guidelines require that commencement ceremonies be held outside. This allows for social distancing, but we see some schools allow for pods. Pods are just groups with the student and family members in them only. 

There will most likely be limits on the number of tickets available to allow for enough space and ensure that social distancing best practices are followed. 

To have a successful outdoor event, you will; want to consider adding these rentals to your event. 

Our team has prepared for these changes, so we are ready to help you with your commencement event. We suggest you book early to get a head start and secure your rentals and our technicians for your next commencement event. 

Live streaming is here to stay

Live streaming is one element of commencement events that is here to stay. Live streaming is a great way to allow family members and friends from other states or who cannot travel to be at the ceremony virtually. There is no downside to live streaming as long as you have the right team ensuring there are no unwanted comments or technical difficulties while streaming. This is an excellent way to social distance but still allow other family members to feel involved. 

Why should you hire In Depth Events? 

Look, we know that not every school has the right set up to live stream or run an outdoor event. We have experience with complicated connectivity and can get you up and running with high-quality equipment rentals and an experienced team to run it all for you. We even handle the social media component for you. We want you to focus on the graduates and not the technical setups. 

What are the next steps? 

Whether you have the latest audio system or need a full set up, we are here to help you. Contact our team today to schedule a no-cost call. We know there is still a lot of uncertainty around 2021 events. 

We are watching developments closely to see how COVID and the calls for social distancing will affect indoor and outdoor commencements. We are dedicated to our clients and ensuring schools comply and provide safe events for their students!




Update from In Depth Events

It's hard to believe that the year is coming to a close, and it sure has been one for the books. The event industry has changed drastically, but we are happy to tell you that things are starting to go back to a new kind of normal. We want you to know that we are open and here to help you navigate the new event space. There are recent changes, procedures, and guidelines to follow, but we are up to date and ready to help you. 

We have remained open through the year by providing virtual event services and management for our amazing clients. At In Depth Events, we pride ourselves on finding creative and innovative solutions to navigate any complications or roadblocks with ease because, as you know, the show must go on. We eat, breathe, and sleep that phrase. 

So, if you are ready to get your event back and running, we are prepared and excited to help you today! Contact our team for your event needs (we are open and ready to help).

Political event


How can we help? 

We know events are looking a little different these days, but our team is fully prepared and able to help you whether you need to host a virtual event or a live event- we've got you covered.

 If you have never hosted a virtual event before, you might be surprised by how effective and profitable they can be. You don't have to worry about space, security, and other live event details. You also can reach attendees all over the world through smart marketing and videos. This has been a big part of our business these days, and if you need to host a virtual event, contact us today!

We are also finally seeing an increase of in-person events, and that requires up to date information on how we can keep your attendees safe and follow all CDC guidelines. We know it can be a little stressful trying to figure out the new rules for live events, but we are fully versed and ready to implement new procedures for your next live event. Along with keeping your guests safe, we also handle all of your lightingaudiostaging, and pool cover needs. 

What kind of events can we help you with? 

We can help you with your next event, whether it is virtual or live. 

This is by no means an extensive list; we love managing and offering rentals for new and innovative events. The best part is we handle everything in-house, so you don't have to juggle fifty different bids and worry about anything falling through the cracks. We strive to bring your vision to life, without any added stress. We make sure your event is stress-free and successful. 

So what are the next steps?

You might have some questions about what events can be hosted live and also how you can implement a virtual or hybrid model into your next event. We would love to hop on a call and walk you through the next steps and the best options specific to you and your event needs. Contact us today. We can't wait to work with you!


How to Nail a Hybrid or Virtual Halloween

It's time for Halloween (sort of)

It's time for Halloween (sort of). 

Halloween event

Any Halloween expert knows it's NEVER to early to start planning your Halloween bash. While October is months away, now is the BEST time to schedule any equipment rentals or event planning services you might need. We all know having the right audio and lighting can set the tone and add that spooky factor to your event. Whether you are planning a family party or even a haunted house- our experts are here to help!  


Lighting is EVERYTHING when it comes to Halloween. Having black lights is a great way to change your event's mood, amplify the impact of your Halloween decorations, and add that extra element of fun to your party. It gets your guests excited, makes dancing a heck of a lot more fun, and you honestly can't go wrong with this lighting effect. We offer everything you need for the perfect lighting and effects! Black lights are not the only option for your event. We also have LED lighting fixtures, trussing and support structures, image projection, or full-on concert lighting if you need it.  


Want your guest to get the full effect of your decorations? Let's talk audio! Whether you have a killer band showing up or have sound effects that need a high-quality and realistic feel, we've got you covered. You don't just want your sound effects to be loud; you want them to be realistic and high-quality. Our equipment rentals and professional technicians can easily set up your event to feel like those ghost sounds are next to you. You don't want to cheap out on audio because it takes away from the mood you want to set at your Halloween event. If you are not sure what sound needs you might have, let our experts help you out! 

Keeping it small

If you are looking to hist a more intimate Halloween event, might we suggest turning your backyard into a spooky oasis? We have beautiful pool covers to give you extra room. We also specialize in unique staging rentals so your guests can dance the night away to monster mash. Small doesn't have to mean boring. Let our experts help you get the most out of your space with creative solutions that add that WOW factor to your event.  

Next level

Need something different? What about having horror movies streaming in your backyard or on stage at your event? If you want to take things up a notch, consider an LED video wall! LED video walls are light, high-quality, and the perfect addition to your event. Alongside audio and lighting, adding an LED video wall can amplify your event and elevate the mood of your guests. The best part is, our team will help you set up and stick around (in the background, of course) to make sure everything goes to plan. You don't have to worry about set up or technical difficulties when working with In Depth Events.  

 Virtual events 

Taking your event online? We have you covered with high-quality video streaming and the right technology to host your event from afar. Whether you want to host a hybrid event with both in-person and virtual elements or monetize a live stream or video concert- team up with In Depth Events. 

What's next 

Our team has over twenty-five years of experience in the events industry. We are professional, creative, and offer top of the line service. Let's schedule a no-cost consultation to discuss your event and how we can have your guests talking about it for years to come.  


How can I take my Non-Profit Auction Online?

Helping our clients pre-produce video for their non-profits

When running a non-profit, you typically have fundraisers or auctions to raise funds for your cause. Now with new closures and restrictions in place, that task is a whole lot harder. So the real question is, can you still raise money for your non-profit by hosting a virtual non-profit event or a virtual auction? The good news is you absolutely can successfully raise money, without hosting an in-person event. While there are challenges to moving towards a virtual model, it can and will be successful if you do it the right way. 

What types of virtual events work for a non-profit? 


There are a few models you can use when hosting a virtual event or fundraiser. You can have a pre-recorded video that is edited and host the video as if it were live. Pre-recorded videos give you the freedom to monitor comments, donations, and bids (for auctions).  

You also have the option to host a fundraiser live. Live-streaming requires more technical support and creativity. Are you live streaming from multiple places? Are you having guest speakers from all over the country? You can host a live-streamed event from various locations, but this requires more planning and equipment. The benefits of live-streaming is creating a more personal experience, but you do run the risk of technical difficulties or hang-ups in the streaming functionality. 

Your third option is to launch a video marketing campaign. A video campaign gives you the ability to raise awareness for your cause and have multiple revenue streams like email sign-ups and online donations. You can also set up a donation page linked to your videos. This is a more comfortable option if you don't want a virtual event. However, this option also requires some marketing know-how and the right production services for success. 

Which virtual option should I choose?


This decision is based wholly on what makes the most sense for your non-profit and your budget. No matter which option you choose, you will need video production services, some equipment, and technical support. Our team of experienced professionals has been helping all types of businesses, and non-profits get started with virtual events. Regardless of the option you choose, we can help you with; 

Do I need equipment and production services? 


Yes! Even though things are moving to a virtual model, you still want to offer a high-quality experience. You want to appear professional and put together. There is no room for technical difficulties or low-quality backgrounds. It would also help if you had quality video streaming and maybe even a stage set up. If you are trying to raise money, you still need to put in the same effort you would for an in-person event.

What are the benefits to a virtual auction or fundraiser? 


Think about it this way; you don't have to spend money on food or seating. You can focus your budget on raising awareness, promoting your fundraiser, and hiring qualified experts to make sure things go smoothly. You can reach more people, increase your digital marketing efforts, and have more control over the outcomes. 

Virtual events can seem a little scary at first, but with the right team in place, you can easily exceed your fundraising goals. 

So what's next for my virtual event?


You might have some questions or concerns, and our team is here to help you out. We can help you find the best event model for your non-profit and support your fundraising goals on your budget.