Event Planner Guides

Thanks for visiting In Depth Events!  If you’ve made it to this page, then you are probably looking for help planning your event.  We’d like to invite you to review any of these Event Planner Guides.  Our experts write these articles to make sure you have a successful event, and we hope you enjoy them.  Better yet, why don’t you ask us a question?  We’d love to hear from you!

Image for Truss and Ballast

Event Outdoor Signage and Structures for Sporting Events and Festivals – An Event Planners Guide

For large scale events like sporting events, large festivals and Municipal events, signage becomes a serious issue.  If your event spans an area over several acres, how to you point people to the main stage, restrooms or the emergency services area?  No less critical is the branding of the event and the branding of your vendor areas.  At In Depth Events, we are experts at event outdoor signage using a variety of media.  Read on for more information!

Live Events – Structure and Banner Solutions from In Depth Events

At In Depth Events, we are experts at event outdoor signage solutions.  We’ve used structures with vinyl banners as well as structures with large scale video walls.  Our technicians and engineers work hard to make sure these structures are safe, look great and fulfill the needs that put them there in the first place – to inform your attendees about a specific direction, scheduled event or vendor message.

Here are the four types of structures that you can easily use at your next festival, sporting event, or marketing event:

Inverted “U”:

Image of Inverted "U" event outdoor signage

An inverted “U” is a mini-beam truss structure.  It’s a great…


Image of Flush Mounted Pool Cover

Flush Mount Acrylic Pool Covers – An Event Planners Guide

Maximize your event space and create a unique swimming pool cover look

At In Depth Events, we are always looking for innovative ways to really amplify the impact and create unforgettable memories for your event. We’ve recently developed a new swimming pool cover mounting technology that can transform any pool into a elegant dance floor or walkway that is completely flush with the deck surface. It’s almost as if your floating on water.

You will always have the normal pool cover options available: Standard rental staging surface / Frosted pool cover surface / Clear pool cover surface… which are all great options to maximize your event.  You can learn more about the standard options for rental swimming pool covers here.

With the new flush mount swimming pool cover, we’re providing an enhanced option with more “WOW factor”. You can see in the image above the stunning ambiance created by a flush mount pool cover rental.  This particular project was for a private event held in the Dallas area.  After the party, the event coordinator stated the party was flawless and her client was extremely pleased.

Benefits of Using a Flush Mount Pool Cover

We’ve covered the sexy details about the flush mount pool cover, but there…


Confetti Blower at a Graduation Ceremony

Graduation Stage Rentals – An Event Planners Guide

Commencement and Graduation Stage Rentals – Identifying Specific Needs

Graduation Stage Rentals and Choral RiserWhether it’s for a community college, a high school, a four year university or even a vocational school, commencements are an important transition for students, instructors and attendees. Identifying specific needs for your graduation stage rentals is the first step in making sure the graduation ceremonies go smoothly for everyone.

There are several questions to ask that will determine stage size and height. How many people will be on stage? Is the event outdoors or indoors? Will you require seating risers on the rear of the stage for professors and administrators? How many graduates will you have? Additionally, you need to consider the venue. For example, many high schools will use the football stadium on campus for commencement. A stage that would look huge in a small room may look tiny in this environment. Is there a game the night before or the night of? Has anyone else reserved the stadium? How will vendors get staging and chairs onto the field?

 

 

Graduation stage rentals, the ADA and vendor selection

Graduation Stage Rentals With ADA Ramp


Image of Glow Party Events with DJ

Glow Parties, Neon Parties and Black Light Parties – An Event Planners Guide

At In Depth Events, we provide large scale glow party events for corporate clients, outdoor glow runs, college events and other large events with high numbers of attendees.  We work with event planners and organizers from all over the country to provide events for thousands of people.  This blog post is designed for this level of event.

If, however, you are putting on a glow party for a sweet sixteen birthday party, your personal Halloween party or a backyard party for your favorite 50 people – we respectfully suggest you go to Cool Glow and order for your specific needs.  They have an amazing selection of glow stuff for smaller, private events.

So, what is a Glow Party, anyway?

Glow Parties, Neon Parties and Black Light Parties can be indoor black tie corporate parties or they can be nighttime outdoor festivals. But the main thing that unites them all is FUN!  Whether it’s an outdoor fun run, a Neon New Year’s party or a college party, Glow Parties are a great way to have a memorable, exciting event.  There are three different types of products that are used for all Glow Parties:

1 – UV lighting.  Black Light lighting rentals, also called Ultra…


Image of Holiday Concert Production Rental

Selecting the Best Production Vendor for your Holiday Concert – An Event Planners Guide

There are plenty of blog posts you can find that will talk about china selection at a small, private, home-based Holiday gathering.  You’ll find page after page talking about how to make your own centerpieces.  I’m sure there are entire databases dedicated to the perfect napkin ring complement to your curtains and how they match your Holiday scarf.  This is NOT that type of blog.

We are NOT talking about Holiday Decor here – we need Concert Production Services!

Large, ambitious Holiday events with thousands of attendees need live holiday concert event production services and rentals to get the party off the ground.  Maybe you are a casino doing a Neon New Years event, or possibly a municipality having a Christmas Tree lighting festival.  You could be organizing a Holiday themed 5K run, a corporate Christmas Party or a college Holiday party. Whatever your Holiday responsibilities, you are going to have to find a vendor to provide staging rentals, professional audio rentals and concert lighting rentals – quick!  Depending on the party, you might also need Christmas lighting rentals, special effects such as confetti or lasers or even an LED Dance Floor!  Whether you have a 20 piece swing band, a rock and roll…