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Outdoor Commencement Ceremonies in Texas 2026

Outdoor graduations have become the new standard for Texas schools. What began as a temporary solution a few years ago has now evolved into the preferred approach for ISDs and universities across the state. Stadiums, practice fields, and open-air venues allow districts to host larger audiences, streamline logistics, and give graduates and their families the space they need for a memorable ceremony.

At In Depth Events, we’ve supported hundreds of outdoor commencement ceremonies in Texas. Our team brings decades of experience in staging, audio, lighting, and logistics for large-scale school district events. We take wide-open stadiums and turn them into clean, organized, and professional high school and collegiate graduation environments. From field access to equipment placement, we manage the technical details so administrators and staff can focus on their students.

How We Support School Districts and Universities

Venue Logistics & Coordination

Outdoor commencement is a large undertaking. We work closely with stadium managers, ISD administrators, and university staff to plan equipment access, turf protection, layout design, and audience flow. Our production schedules ensure the event runs smoothly from start to finish.

Sensitive Surfaces

Our crews are experienced in working on both artificial turf and natural grass environments. Facilities managers love us because we take time and care to make sure the stadium assets are well protected

Staging & ADA Access

We provide stages, ADA-compliant ramps, covered platforms, podiums, and banner structures designed specifically for school districts and university graduations. Every stage is built with visibility, safety, and accessibility in mind.

Seating & On-Site Organization

Commencement requires more than just a stage. We assist with organized seating layouts for graduates, staff, VIPs, and families. Clear sightlines and efficient entrances and exit help maintain timing and improve the overall guest experience.

Audio for Outdoor Environments

Outdoor sound is one of the biggest challenges for ISD and university graduations due to wind, long distances, and open acoustics. Our engineers design audio systems built for stadium environments, allowing names, speeches, and announcements to be heard clearly across the entire venue.

Video & Live Streaming

For districts that need video support, we provide LED screens, multi-camera crews, and livestreaming options. Families can watch the ceremony from anywhere, and administrators receive professional footage for future use or archival needs.

Weather Support

Texas weather can change quickly. We provide covered staging, protected audio and lighting systems, weather monitoring, and realistic backup plans to keep the ceremony safe, on schedule, and fully operational.

Experienced Production for a Meaningful Event

Commencement is one of the most significant milestones for students and their families. Our goal is to support ISDs and universities by providing reliable, professional production that complements the ceremony without interrupting it. We understand the schedules, field restrictions, safety requirements, and technical demands of outdoor venues. Our team has handled commencement production for districts across Texas, and we bring that experience to every event.

Planning Your Next Graduation

If your district or university is preparing for an outdoor commencement ceremony and needs a production partner with a proven track record, we’re here to help.

Call In Depth Events or use our contact form to learn more about our staging, audio, lighting, and field-ready production services for Texas graduation ceremonies.


Choosing the Right Rental Stage for LED Screen Support – An Event Planner Guide

LED video walls are undeniably a part of the live event landscape now.  What used to be prohibitively expensive is now used for a variety of live events ranging from corporate events in hotel ballrooms to outdoor sporting events, and everything in between.  In almost all cases, professional event staff need to elevate the LED video wall above ground level.  In this Guide, we’ll discuss the best (and safest) way to get these LED screens in front of your attendees in both indoor and outdoor environments.

Indoor Video Screen Support

Rigging vs Ground Supporting LED Video Walls

In an indoor event environment, using LED video walls are exceptionally impactful and far more flexible than projection.  However, placement can be problematic.  Unlike a projection screen which can just be picked up and moved, LED video walls are heavy.  It’s important to make sure that the LED video wall is placed correctly the first time to avoid costly and unnecessary labor overages.

Sometimes the best solution is to fly the video walls is using overhead rigging points.  However, some venues do not have the points available for rigging, or they may not be in the right spot to facilitate the stage design.  Additionally – as we’ve mentioned – LED video walls are heavy. A venue, hotel ballroom, or exhibit hall space my not be comfortable with hanging points in a ceiling that’s not certified.  And let’s face it, if the venue isn’t comfortable hanging gear out of their ceiling, then you as a planner shouldn’t be either.

The solution is to ground support the LED video walls using staging.  At In Depth Events, we use the Bil-Jax staging system.  Our stage panels are best for ground supporting screens because they have significantly higher weight tolerances than hotel stages, and they are extremely configurable.  Our panels can provide LED video walls support stages in a variety of options for width, length, and height.  Using staging for video wall support offers the event professional a variety of advantages as far as placement, as well as saving you and your end client the exorbitant rigging costs that can come with being in a hotel ballroom or exhibit hall space.

Outdoor Video Screen Support

Ground Supporting in Challenging Outdoor Environments

Any outdoor event has a long list of challenges to surmount before the first attendee walks through the gate.  When you are planning sporting events, concert events, and festivals, you face unique space and power requirements – not to mention guessing what weather will be like in six months to a year.  Making sure that the LED video screens are visible and safe is the best way to capture and project the action to your attendees.

The Bil-Jax staging that we use here at In Depth Events are 4’x4’ staging panels, and their weight tolerance is second to none in the staging business.  We can elevate LED video walls up to a starting point of 12’ above ground level.  In addition, our panels can be drilled though, allowing ugly ballast to be placed under the staging support – and out of sight of your attendees.  Our staging can be set on challenging grades as well, allowing event professionals to utilize event space that might have been previously unusable.

Trusting Your Video Solutions to our Support Experts

At In Depth Events, we understand that your investment in video panels is only second to the safety of the show.  You have a responsibility to your end client to provide the best solutions for LED video wall support in both indoor and outdoor environments.  Luckily, you found us!  Ask our experts how we can provide solutions that make sense for your next live event.  We look forward to hearing from you, and working with you!


Texas Commencement Update 2024

Hey all!  It’s been a wild last few years for commencements in Texas!  In Depth Events was on top of the changes that occurred almost daily since March of 2020, with commencement updates in 2020, 2021, and 2022.  We also threw in some last minute updates with Gov Abbott, as well as our thoughts on distance learning.  The In Depth team worked tirelessly to make sure educators and commencement planners had the best options possible to handle commencements for the last few years.

The world of commencements has changed with the events of the first years of this decade.  Technologies changed – now, video streaming is expected when it was a luxury in 2019.  Seating for attendees and graduates alike changed with social distancing.  It’s time now to take the lessons from the first half of the decade and move forward.  With these lessons firmly in mind – it’s time to talk about commencements in 2024!

Hosting Outdoor Commencement Events in Texas

When it comes to planning an outdoor commencement ceremony, the devil is in the details, especially the technical aspects that make your event truly shine. Seating placement, staging, audio, and video play a pivotal role in creating an unforgettable experience for both graduates and attendees. That's where In Depth Events steps in, ready to transform your vision into a reality and ensure an event that exceeds all expectations.  We are an audiovisual and staging company that specializes in outdoor commencements.  We’ve worked with education professionals to ensure that thousands of graduating students walk across our stages to get their diploma!

Sensational Seating Placement, Captivating Staging, Mesmerizing Audio, and Vivid Video - Creating Unforgettable Moments

#1 – Venue Selection

For most of the commencement organizers reading this – you can skip past this part!  Doing an outdoor commencement means hosting the event in the stadium of your ISD or college.  Each stadium has its own advantages and disadvantages – trust the experts at In Depth Events to help navigate trouble spots and highlight best practices!

#2 – Stage Rental

The stage serves as the focal point of your commencement ceremony, and at InDepth Events, we are experts at building stages of all sizes and types on sensitive fields.  Options for staging at commencement events can include ADA ramps, backdrops, banners, and covered stages for weather protection.  We also handle décor items such as podium rentals.

#3 - Seating and Logistics

Creating a comfortable and well-organized seating arrangement is imperative for a successful commencement ceremony. We'll provide you with detailed ideas and options to optimize seating arrangements that ensure every guest and graduate has a great view. Additionally, we'll offer practical tips to manage the flow of graduates and staff, including efficient entrance and exit strategies. It's all about creating a smooth and enjoyable experience for both the graduates and their guests.

#4 – Audio

One of the most difficult things about a commencement is providing clear audio so graduates and attendees can hear every word.  Clear and robust audio is essential to delivering impactful speeches and capturing the emotion of the moment. At InDepth Events, we provide crystal-clear sound rentals in outdoor settings, while working to overcome the challenges of open spaces and wind interference. With our audiovisual expertise, the audience will hang onto every inspiring word and heartfelt message.

#5 – Video

In this digital era, capturing and streaming your live commencement event is more important than ever. That's why we prioritize audiovisual rentals and streaming video production that captures every priceless moment of your outdoor commencement ceremony.  We provide video screens for your audience to see the event clearly while in the stands and on the field.  In addition, our audiovisual experts offer your audience the ability to stream live video from a variety of streaming platforms to make sure everyone can see and hear the ceremonies – even friends and relatives at home.  Our skilled videographers adeptly capture the ceremony from multiple angles, ensuring that no detail goes unnoticed.

Preparing for Texas Weather with Outdoor Commencements

Ah, Texas weather, known for its unpredictability. Nothing is better than a stunning Texas sunset and the cool of a May evening with friends and family.  On the other hand, Texas in May is fickle and difficult weather is always a possibility when dealing with outdoor events.  In Depth works with your organizers in a variety of ways to help make your outdoor commencements a success:

  • We are exceptionally flexible with reschedules, cancellations, and last minute venue changes. We know that changes happen and we roll with the punches to make your event a success.
  • Our audio, video and electrical equipment is made to handle Texas weather. We can (and do) cover up, wait for the storm to pass, and then continue the event.
  • Weather monitoring is a big part of what we do on site. We work with your planning staff and risk management people to make sure everyone is safe.

Enhancing the Guest Experience

 

Now that we've covered the logistics, audiovisual needs, and technical aspects, let's talk about making your outdoor commencement ceremony an unforgettable experience for all. Adding an extra touch of magic to the event will leave a lasting impression on both the graduates and their families. In Depth Events can help you think beyond the typical décor.  Ask us about custom signage, backdrops, and banners that showcases school and brings a festive atmosphere to the celebration. We can also bring special effects like confetti, CO2 jets, and other visual effects.  Don't be afraid to think outside the box!

When it comes to creating an exceptional outdoor commencement ceremony, trust the experts at In Depth Events. We bring years of experience, technical know-how, and creativity to the table. Our team handles every aspect of your event's technical needs, from seating placement to staging, audio, and video production. We seamlessly integrate these elements, transforming your vision into a remarkable reality that will leave a lasting impression on attendees.

Contact In Depth Events today and let us help you create an unforgettable outdoor commencement ceremony that reflects your institution's pride and leaves a lasting impact on all who attend. Your vision, expertise, and our exceptional services will create an utterly unforgettable event. Trust in us to bring your dreams to life.


Using Triangular Stage Thrusts for Corporate Events

When it comes to corporate events held in hotel ballrooms, creating the perfect ambiance and experience is essential. Working in these professional environments can be both exciting and challenging. However, with the right stage setup, you can transform any hotel ballroom into an extraordinary event space that leaves a lasting impression.

Custom Staging and Layout - Triangular Stages and Options

One of the newest options for custom stage rentals at corporate events is the use of triangular stage thrusts. These stages offer versatility and an eye-catching design that elevates the aesthetic appeal of any event. At In Depth Events, we provide a range of options to cater to your specific needs. Our stage rental options include:

Gloss Black Stages: Sleek and sophisticated, gloss black stages add a touch of elegance to your event.

Gloss White Stages: With a clean and modern look, gloss white stages create a fresh and contemporary atmosphere.

Utility Black: Versatile and practical, utility black stages are perfect for a variety of event themes.

Marley Rentals: Ideal for dance performances or events requiring a smooth and slip-resistant surface.

LED Lit Stages: Add a dynamic element to your event with LED-lit stages that can be customized to match your brand colors.

Hybrid Options: Combining different materials, hybrid stages offer endless possibilities to create a unique stage design.

These stage options can be tailored to match your brand and event theme perfectly, allowing you to create a visually stunning stage setup that leaves a lasting impression on attendees.  One notable advantage of using triangular stages in hotel ballrooms is the improved audience seating layout and viewing experience. These stages offer a wider field of view, ensuring that every attendee has an unobstructed view of the stage. This enhances engagement and creates a more immersive experience, making your corporate event more memorable and impactful.

In Depth Events Provides Custom Staging and other Production Rentals for Corporate Events

At In Depth Events, we specialize in providing not only custom stage rentals but also various other production rentals for corporate events. From audio and lighting to video rentals, we offer comprehensive solutions to bring your vision to life. Our team of experts will work closely with you to understand your requirements and create an event production that exceeds your expectations. In addition to our custom stage and seating riser rentals, we ensure seamless coordination of all production elements, guaranteeing a successful and memorable corporate event.

With years of experience in the event industry, In Depth Events has built a reputation for excellence. We prioritize client communication from start to finish, ensuring that your vision is accurately translated into the stage and production setup. We are proud to provide structural drawings that depict the precise layout and design of your stage, allowing you to visualize the final product. Our commitment to meticulous planning and attention to detail sets us apart and ensures that your corporate event runs smoothly and successfully.

Engineering Safety for Custom Stages (and all Rental Stages)

Safety is our top priority when it comes to custom stages and all rental stages. We understand the importance of providing a secure environment for your attendees. Our stages are equipped with safety features such as step units and handrails, ensuring easy accessibility and preventing any accidents. We strictly adhere to ADA (Americans with Disabilities Act) requirements, ensuring that our stages are inclusive and accessible to all individuals. Rest assured, when you choose In Depth Events for your custom stage rentals, you can trust that you are getting a safe and reliable staging solution.

Ready to elevate your corporate event with a custom triangular stage thrust? Contact us to discuss your event's requirements and explore the possibilities. Let us help you create an unforgettable experience that will leave a lasting impression on your attendees.