LED Dance Floor Rentals – An Event Planners Guide

LED Dance Floors are an amazing centerpiece for all types of events. Corporate parties, wedding receptions, college events and fashion events have all rented our LED Dance Floors to highlight their events. A rental LED Dance Floor can also be used as the centerpiece for a theme party such as a 70’s or 80’s party, a disco party or even at one of our famous glow parties.

Whether you call them LED Dance Floors, lit dance floors or disco dance floors, the end result is the same – a dynamic display of colors that makes the dance floor – and your attendees – come alive!

What types of LED Dance Floors are available in the event rental market today?

The staff at In Depth Events helped pioneer the Rental LED Dance Floor market. We’ve been building LED disco dance floors since 2007! A lot has changed, but the basics are still the same. Here’re the three types of rental LED Dance Floors available in the rental market:

Acrylic topped LED Dance Floor. These are by far the most common LED Dance Floors available in the US today. And we own the largest number of rental panels in the United States! Our LED Dance Floors are made with 4 foot x 4 foot panels and we sandblast the tops for slip resistance and light diffusion. These floors have over a million color combinations, can be installed either indoors or outdoors and are DMX programmable. By using DMX lighting protocols, you can program the floor to work with other wash or intelligent lighting in the room.
LED Interactive Dance Floor. These floors are based on a very low resolution video screen. They are pressure sensitive, so when you step on the floor, it reacts by running pre-programmed video effects. These floors are a lot of fun, and are typically used for dance contests, fashion runways or other uses when there will be limited people on the floor. There are two reasons for this – the first is that a large number on the people on the floor will confuse the computer running the video loops. The second is that lots of people on the floor keeps you from being able to see the video effects.
LED Video Dance Floor. These are the floors you see at large concerts and sporting events. Most of the floors available on the rental market are medium resolution. They are very expensive to rent and transport, as they tend to be very heavy. LED Video Dance Floors, however, make an amazing statement. They are typically built with 1 square meter panels (approximately three feet wide x three feet tall) and can be built to practically any size desired. They require a media server to run video on the floor. These types of rental LED Video Dance Floors are used almost exclusively for corporate parties. Remember – once you fill the dance floor, it’s difficult to see what is being played on the video!

What should I look for in a vendor?

As with any vendor, first impressions are key. Are you comfortable during the initial phone conversation? Did the person on the phone take time to listen to details about your specific event? Did they seem knowledgeable about the services they are offering? A reputable company will have staff that knows the service and will be willing to take time to talk to you about your specific and unique event.

Ask for pictures of previous events. Ask for references. A reputable company will be happy to provide images as well as client AND vendor references.

While vendor selection is key, even the best vendors need specific information from you, the client. Be ready to provide information on your event space and pictures if possible. Accurate load in, load out and event times keep everyone on schedule. Be clear about dress codes. If you are having a black tie event, we need to know, so your operator can dress appropriately.

The Shameless Sales Pitch

We hope you’ve found this article to be informative! If you are considering a rental LED Dance Floor for your event, then make sure to Ask a Question of the experts at In Depth Events. We’ve got the largest, safest and brightest LED Dance Floor in the business and we routinely do events all over the United States. We look forward to hearing from you and working with you!

Pop 2 Life – Conan O’Brien Dallas, Tx 2014

Smart Marketing…

Most live event marketing campaigns are based around other, larger events. From concert lounges at SXSW, to sports apparel promotions surrounding the NBA All Star Jam, smart marketing teams combine their brands with the targets expected at national level events.

Conan O’Brien and a national level event…

The geniuses promoting the Conan O’Brien show targeted the hoopla surrounding NCAA March Madness in Dallas. A weeklong mini-tour using a branded Conan O’Brien Airstream trailer was dispatched, and guests were treated to live music, memorabilia, and Conan giveaways. Each tour drop was centered in an area guaranteed to have lots of walk-through, targeted traffic.

Production Needs…

Production Experience was contracted to handle the power needs, staging, audio, and lighting for each tour drop – as well as providing an ADA lift for disabled guests. Even with tight turnarounds, the crew of Production Experience performed flawlessly, and the end result was a very successful promotion for the show. Find out how our event experts can provide production for your live event marketing needs – contact us today!

Is Your Nightlife Bad for Your Health? How to Sustainably Party Like a Rockstar

I’d like to consider myself your average, run of the mill thirty something. I wake up, go to work and come back home like any other red-blooded, taxpaying American. I am becoming increasingly aware, however, that most of what I consider to be standard weekend nightlife activity is not doing me or my health any favors. After years of cheese fries and buffalo wings being the only thing between my liver and an onslaught of an untold number of sugary, overly-caffeinated alcoholic drinks, part of me is turning to more sustainable behaviors as I quickly approach my 40s.

“We’re meeting on the baseball diamond at 5,” the instructions said. “Park behind Right Field and DON’T BE LATE!” I give myself a 15 minute cushion because, please… I’m a responsible adult. I am WAY beyond all the careless and haphazard decisions of my youth. Meanwhile, I follow my GPS directions to find a single file line of cars 2 miles long directly in front of the entrance. Ok, panic. Text the Event Leader to cover my tail, plead with the parking attendant not to charge me for parking… By this point, I already feel the bass rumble from our massive sound system as I duck under a broken fence post and arrive on the field just in the nick of time.

“Glad you decided to join us,” I hear behind a wall of Electronic Dance Music and cheers. The rest of the Event Team had arrived hours earlier to survey the site, unload the trucks, and setup over 5 tons of Professional Grade Sound and Stage equipment. “This is just the pre-party. We’re expecting over 11,000 runners, tonight.” Over 11,000?!? On a cold and windy February afternoon? Why had I never considered this?

And they came. Wave after wave of bright-eyed runners poured onto the baseball diamond with various bits of neon flair, a sea of candy-colored athletes waiting for their moment to attack the black light run course, stage by stage. My first task is to ride along with the Event Lead, fire up the electric generators, turn on the high power black light towers and crank the speakers with trance inducing dance music. “The runners are beginning to line up. Get to the Starting Line, ASAP!”

As the sea of glowing distance runners pour past me onto the course, I shamefully recount all my past weekend activities. It’s mostly sitting or standing in one place or another for hours, over paying for food and drinks while I complain about some silly first world inconvenience. I wonder if any of the runners are planning on stopping by Taco Bell after this…

As the runners finish the 5k black light run distance, they file back toward the stage on the baseball diamond. It’s dark now, and what was just bits of flair is now a glowing sea of bright neon colors. I’m having flashbacks to all the raves and outdoor tent parties I’ve been to, but this party has a different vibe. Take all the magic and power of the biggest warehouse parties you went to in college, remove the sketchy and dangerous elements, add a free range, grass fed kale shake or two – and what you’re left with is a pretty good description of a Black Light Run. Loud music, pretty people, glow sticks, but what do we have here? Clean bathrooms? A safe family environment? Concession stands? It IS a rave party… only grown up!

The DJ effortlessly mixes underground dubstep with Katy Perry to the delight of the crowd. A hype man on stage is throwing out handfuls of glow-in-the-dark party favors, as fast as he can. What happens next was MIND BLOWING.

After a knowing look to the DJ and the crowd, the hype man begins a count down from 10. It’s my first Black Light Run, so I look around as the crowd joins in. 3..2..1..

BOOM! The beat drops as clouds of neon colored powder (I later learned is treated corn starch) envelopes everything in sight. I can’t see the hand in front of my face but I can feel the crowd explode with energy as they disappear behind the cloak of colored fog. As the neon dust settles and the stage and lights slowly come back into focus, it dawns on me. THIS IS REALLY FUN! Looks like I’ll be spending more time with my new co-workers at In Depth Events!

Hopefully this blog has been informative for our event planner clients! For more information on In Depth Events and our event production capabilities, please Ask Us a Question today. We look forward to hearing from you and working with you on your event!

Image of Holiday Event Lighting at Exxon Mobil Headquarters

The Holiday Season and Live Events – The Perfect Marketing Match

The Holidays are here folks – whether you are ready or not! That means holiday themed live events across the country will be taking place to capitalize on the perfect marketing opportunity. Like aged cheese and vintage wine, the holidays and live events go extremely well together.

It’s All About the Live Events

From company Christmas parties to outdoor Holiday festivals – live event activity is featured this time of year! The most successful live events are great at creating that warm, nostalgic feeling we all crave especially around the holiday season. There’s no better way to accomplish this than by implementing rocking music and a live interactive stage production amping up the yuletide crowd, sending them into a frenzy of frankincense. In Depth Events has been there (and done that), creating magical moments for all while bringing products to the people in fun, creative and effective ways.

Understanding how to go about this can be tricky. You want to respect the true meaning of what holidays represent while hitting your key demographic numbers. Folks have to be entertained, while still being exposed to your promotional campaign. There is a fine line that needs to be traveled that does not overwhelm and offend the consumer. Make sure everyone is having a great time before introducing a product or service for consumption. A successful promotion has to be incorporated into the theme of the event.

Make Sure Your Event is Seen and Heard

Of course, using the best audio, staging and lighting company available is key to providing the most effective message. That’s where the experts at In Depth Events come in! Company Christmas parties will be booking entertainment and malls will be booking carolers and church choirs for their shoppers. In addition, tree lighting ceremonies, municipal festivals and 5k Holiday runs need the best possible production to make sure the message gets across to your attendees – even if the message is simply Happy Holidays!

So this is for all you marketing and event companies out there trying to spread holiday cheer to all the caroling consumers out there. Keep it genuine and intimate. Know that the holidays are actually sacred for many people and they don’t want to be nut cracked over the head with pushy and heartless Scrooges thinking only about the bottom line. Don’t forget to add some awesome live entertainment along with the essential fake snow in areas that don’t receive much precipitation. (Yep…our experts do that as well.) Happy Holidays – we’ll see you at the closest simulated North Pole!

Category: Lighting