Image of LED Dance Floor

LED Dance Floor Rentals – An Event Planners Guide

LED Dance Floors are an amazing centerpiece for all types of events. Corporate parties, wedding receptions, college events and fashion events have all rented our LED Dance Floors to highlight their events.   A rental LED Dance Floor can also be used as the centerpiece for a theme party such as a 70’s or 80’s party, a disco party or even at one of our famous glow parties.  

Whether you call them LED Dance Floors, lit dance floors or disco dance floors, the end result is the same – a dynamic display of colors that makes the dance floor – and your attendees – come alive!    

Disco Concert Using an LED Dance Floor

 

What types of LED Dance Floors are available in the event rental market today?

The staff at In Depth Events helped pioneer the Rental LED Dance Floor market.  We’ve been building LED disco dance floors since 2007!  A lot has changed, but the basics are still the same.  Here’re the three types of rental LED Dance Floors available in the rental market:  

  1. Acrylic topped LED Dance Floor.  These are by far the most common LED Dance Floors available in the US today. And we own the largest number of rental panels in the United States! Our LED Dance Floors are made with 4 foot x 4 foot panels and we sandblast the tops for slip resistance and light diffusion.  These floors have over a million color combinations, can be installed either indoors or outdoors and are DMX programmable.  By using DMX lighting protocols, you can program the floor to work with other wash or intelligent lighting in the room.
  2. LED Interactive Dance Floor.  These floors are based on a very low resolution video screen.  They are pressure sensitive, so when you step on the floor, it reacts by running pre-programmed video effects.  These floors are a lot of fun, and are typically used for dance contests, fashion runways or other uses when there will be limited people on the floor.  There are two reasons for this – the first is that a large number on the people on the floor will confuse the computer running the video loops.  The second is that lots of people on the floor keeps you from being able to see the video effects.  
  3. LED Video Dance Floor.  These are the floors you see at large concerts and sporting events.   Most of the floors available on the rental market are medium resolution.  They are very expensive to rent and transport, as they tend to be very heavy.  LED Video Dance Floors, however, make an amazing statement.  They are typically built with 1 square meter panels (approximately three feet wide x three feet tall) and can be built to practically any size desired.  They require a media server to run video on the floor.  These types of rental LED Video Dance Floors are used almost exclusively for corporate parties.  Remember – once you fill the dance floor, it’s difficult to see what is being played on the video!

Image of DJ and Disco Dance Floor

What should I look for in a vendor?

As with any vendor, first impressions are key.  Are you comfortable during the initial phone conversation?  Did the person on the phone take time to listen to details about your specific event?  Did they seem knowledgeable about the services they are offering?  A reputable company will have staff that knows the service and will be willing to take time to talk to you about your specific and unique event.

Ask for pictures of previous events.  Ask for references.  A reputable company will be happy to provide images as well as client AND vendor references.

While vendor selection is key, even the best vendors need specific information from you, the client.  Be ready to provide information on your event space and pictures if possible.  Accurate load in, load out and event times keep everyone on schedule.  Be clear about dress codes.  If you are having a black tie event, we need to know, so your operator can dress appropriately.  

Image of LED Dance Floor

The Shameless Sales Pitch

We hope you’ve found this article to be informative!  If you are considering a rental LED Dance Floor for your event, then make sure to Ask a Question  of the experts at In Depth Events.  We’ve got the largest, safest and brightest LED Dance Floor in the business and we routinely do events all over the United States.  We look forward to hearing from you and working with you!


Image of Swimming Pool Cover

Swimming Pool Covers – An Event Planners Guide

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Create an amazing look and maximize event space!

Image of Clear Acrylic Pool Cover

A stunning clear acrylic pool cover at a private event

In the production world, swimming pool covers are used as temporary flooring for a live event.  There are a lot of options available to the event planner when it comes to the rental and installation of swimming pool covers. But first, let’s talk about some scenarios where a swimming pool cover might be used:

  • A marketing firm or DMC may rent the pool deck at a hotel for an evening, open-air cocktail hour.  The client doesn’t want a ‘swim party’ atmosphere; rather, a semi-formal sophisticated gathering is the goal.  By covering the swimming pool with flooring, additional space is made available for cocktail rounds and seating.
  • At home wedding receptions can benefit from pool covers as well.  Many times, the bride’s family will have a pool cover installed when the reception is to take place in the home.  Not only does a rental pool cover allow additional space for guests, it also keeps younger guests from exploring (and possibly, falling in to) the edges of the pool.
  • Corporate clients as well as family clients can both benefit from using swimming pool covers as dance floors.  Imagine an effect where your guests appear to be dancing on the surface of the pool and you’ll see why a see-through acrylic pool cover provides your guests with a truly unique experience.

The three types of flooring available for rental swimming pool covers.

Swimming pool covers can be customized by changing the actual surface of the flooring.  Below you’ll find the surface options available for swimming pool covers.

Wood Surface – most wood topped swimming pool covers have a black surface, although vendors can provide a white wood surface or other color to client specifications.  This is the most cost effective option for rental swimming pool covers.

Frosted Acrylic Surface – this surface consists of a semi-opaque acrylic.  It allows light to project up from the pool to the floor itself.  This surface is best suited for cocktail and casual atmospheres.

Clear Acrylic Surface – this flooring type is used in black tie and elegant events.  The surface is completely clear, allowing guests to be able to see through the floor into the pool.

Clear Plexi Pool Cover at Hotel Grand Opening

This clear acrylic swimming pool cover was used at the grand opening of a hotel.

NEW – Flush Mount pool cover rentals – With the previous three types of surfaces, pool covers had to built up over the surface of the swimming pool which creates a “step up” onto the floor.  No more!  In Depth Events can now provide a flush mount swimming pool cover. This means that the swimming pool cover is inset in the pool and custom made to be at the same height of the pool surround.  Take a look at this blog post for Flush Mount Pool Covers to see how a custom pool cover might benefit your event!

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At In Depth Events, we are swimming pool cover experts with experience doing LOTS of them all over the United States!  In addition to providing wood or acrylic swimming pool covers, we can also provide the decor lighting, audio needs and other production elements your clients demand.  Make sure and Ask Us a Question about how a swimming pool cover can add to your next event. We look forward to hearing from you and working with you!


Image of Concert Production for Univision Radio Event

Turnkey Concert Production for Univision Radio

Univision Radio is one of the major players in the Dallas Fort Worth hispanic market. Their radio promotions department do a large concert event every May that pulls in a very targeted demographic of people and a large chunk of sponsorship dollars. With an estimated 20,000 people in attendance, sponsors get impressions to their potential customers via banners, logo rotation on jumbotrons and a VIP riser directly to the right of the stage. The attendees get a day long, non-ticketed event with multiple national acts, food vendors and on stage giveaways.

Without even contacting us, Univision Radio began checking our references. As a certified building contractor in Dallas, a preferred vendor at Fair Park, Univision checked with some of our satisfied clients and on our solid reputation within the City of Dallas. Univision finally contacted us to request a bid. When our bid was accepted, Univision let us know that we were the only bidder – after checking our references, they knew that we were the vendor for their show.

Univision – Festival De Mayo – Fair Park Dallas, Tx

It’s always a pleasure to know that your work is recognized by your peers. When your reputation speaks for itself, then clients like Univision Radio (and our other clients) stand up and take notice. We lived up to their name and reputation by handling full production for this event. We provided a 40 foot x 40 foot load bearing rooftop structure, lighting, audio system, power distribution, scaffolding and barricade for this concert. Our stage ran on time all day and set changes between the acts were smooth and trouble free. At the end of the show, the Univision Radio contact told our owner that it was the best, smoothest show that he had ever been involved with.

Now, that’s what we like to hear! If you are ready to show your clients and sponsors how a festival stage should look and sound, then Ask Us a Question  about your upcoming event. We are ready to promote your brands anywhere in the nation. We look forward to hearing from you and working with you!


Pop 2 Life – Conan O’Brien Dallas, Tx 2014

Smart Marketing…

Most live event marketing campaigns are based around other, larger events.  From concert lounges at SXSW, to sports apparel promotions surrounding the NBA All Star Jam, smart marketing teams combine their brands with the targets expected at national level events.

Conan O’Brien and a national level event…

The geniuses promoting the Conan O’Brien show targeted the hoopla surrounding NCAA March Madness in Dallas.  A weeklong mini-tour using a branded Conan O’Brien Airstream trailer was dispatched, and guests were treated to live music, memorabilia, and Conan giveaways.  Each tour drop was centered in an area guaranteed to have lots of walk-through, targeted traffic.

Production Needs…

Production Experience was contracted to handle the power needs, staging, audio, and lighting for each tour drop – as well as providing an ADA lift for disabled guests.  Even with tight turnarounds, the crew of Production Experience performed flawlessly, and the end result was a very successful promotion for the show.  Find out how our event experts can provide production for your live event marketing needs – contact us today!