Flush Mount Acrylic Pool Covers – An Event Planners Guide

Maximize your event space and create a unique swimming pool cover look

At In Depth Events, we are always looking for innovative ways to really amplify the impact and create unforgettable memories for your event. We’ve recently developed a new swimming pool cover mounting technology that can transform any pool into a elegant dance floor or walkway that is completely flush with the deck surface. It’s almost as if your floating on water.

You will always have the normal pool cover options available: Standard rental staging surface / Frosted pool cover surface / Clear pool cover surface… which are all great options to maximize your event. You can learn more about the standard options for rental swimming pool covers here.

With the new flush mount swimming pool cover, we’re providing an enhanced option with more “WOW factor”. You can see in the image above the stunning ambiance created by a flush mount pool cover rental. This particular project was for a private event held in the Dallas area. After the party, the event coordinator stated the party was flawless and her client was extremely pleased.

Benefits of Using a Flush Mount Pool Cover

We’ve covered the sexy details about the flush mount pool cover, but there is a lot more to learn. Aside from the exquisite visual aspect, here are other key benefits that make a flush mount pool cover ideal for any corporate or residential event:

The frame is constructed from steel connected by steel crossbar stabilizers. We install all materials onto a protective barrier which prevents your swimming pool and deck surface from damage during the install or dismantle process. Your choice of clear or frosted plexi-glass panels are mounted to the frame and precisely cut to fit the size and shape of your pool area. The flush transition from the pool cover to the deck surface creates a safer area for your guests which can help minimize the risk of trips and falls.

Take a look at the before and after images below so you can see the amazing transformation that takes place during the flush mount pool cover installation process.

The image on the left is the swimming pool before the event took place. The image on the right is the same pool, after the flush mount pool cover installation was complete.

If you’re ready to take the plunge on a swimming pool cover rental, then Ask a Question of the experts at In Depth Events. We look forward to hearing from you and working with you!

Extreme Weather Conditions at Live Events

Outdoor events and activations are in a class by themselves. In addition to the difficulties of production requirements, parking and crowd control, you also have to add fencing, porta-potties and the tempestuous moods of Mother Nature. In this post, we’ll discuss how to plan for bad weather conditions at live events and the specific conditions that our technicians are trained to look for when determining whether or not to continue an event in bad weather.

Unpredictable weather and live events

Image of Safety During Bad Weather Conditions

Safety During Bad Weather Conditions is the Number One Priority for In Depth Events

In our home State of Texas, weather can be… fickle. It’s an old joke here that “If you don’t like the weather in Texas, just wait a minute and it will change.” Of course, our touring and logistics groups handle activations and experiential events all over the nation. We’ve been drowned in Denver, deluged in Duluth and snowed on in St Paul. We’ve been hailed on in Helena, had sleet in San Antonio and tornadoes in… well, you get the idea. The point is we are very experienced with bad weather conditions at live events and how to make sure the equipment and your attendees are safe before, during and after bad weather strikes.

As a production company, we have to be ready for all types of weather at an outdoor event. Rain gear and pop-up tents are part of every single pack that goes on the truck. All of our electrical distribution systems are water resistant and rated for outdoor use. Our ballast plans for our rooftops are specifically designed with high wind conditions in mind.

Speaking of rooftops – whenever we do a stage and roof system, we will always have a roof tech on site to monitor the roof and the weather conditions at any time there is activity on the stage. On most of our outdoor rental stage and roof system builds, you’ll see a weather station including an anemometer and a rain gauge on the structure. Monitoring the weather at all times is a big part of our commitment to safety on the event site.

Make sure your event company has a bad weather plan

After the rain – back to the show!

Especially when using rooftops or mobile stages – it’s imperative that production company that you have contracted has a bad weather plan. With our company, it’s our Rooftop Emergency Procedures. This document has very specific tolerances for wind and rain and clearly explains our responsibility to our clients in case of bad weather.

In addition to this document, it’s also important for everyone to sit down long before the event and discuss the issues related to bad weather conditions at live events. The promoter, production company, venue owner and (if possible) the municipality should all be given well-defined roles and responsibilities for dealing with bad weather. Knowing these roles beforehand can save precious minutes and provide a well-organized response for attendees.

Do you have questions about weather and your outdoor activation, concert, or festival? Ask a Question of the bad weather safety experts at In Depth Events. We’re happy to take our knowledge and experience and apply it to your event. We look forward to hearing from you and working with you!

Confetti Blower at a Graduation Ceremony

Graduation Stage Rentals – An Event Planners Guide

Commencement and Graduation Stage Rentals – Identifying Specific Needs

Whether it’s for a community college, a high school, a four year university or even a vocational school, commencements are an important transition for students, instructors and attendees. Identifying specific needs for your graduation stage rentals is the first step in making sure the graduation ceremonies go smoothly for everyone.

There are several questions to ask that will determine stage size and height. How many people will be on stage? Is the event outdoors or indoors? Will you require seating risers on the rear of the stage for professors and administrators? How many graduates will you have? Additionally, you need to consider the venue. For example, many high schools will use the football stadium on campus for commencement. A stage that would look huge in a small room may look tiny in this environment. Is there a game the night before or the night of? Has anyone else reserved the stadium? How will vendors get staging and chairs onto the field?

Graduation stage rentals, the ADA and vendor selection

The ADA, or Americans with Disabilities Act, was signed into law in 1990. For staging vendors, it mandates on a federal level the use of handrails and ramps on temporary and permanent stages. In addition to compliance with the ADA, graduation stages must also comply with municipal building codes for staging and structure builds. Some municipalities will also require review by the county Fire Marshall for safety and accessibility.

It’s incredibly important that your stage meets or exceeds local building codes as well as ADA requirements. The most successful staging vendors will verify building codes, ADA requirements and fire code requirements long before they arrive to setup your stage. Look for staging vendors who are Certified Building Contractors within your local municipality, or the nearest large city if you are in a suburban or rural area.

The shameless sales pitch for graduation stage rentals

We have been providing graduation stage rentals for many years as well as other production and rental services. Chair rentals, sound system rentals, press risers and audience risers are all within our range of services to our clients.

Ask Us a Question today and find out why our clients return to In Depth Events event experts year after year. We look forward to hearing from you and working with you!

Image of Holiday Concert Production Rental

Selecting the Best Production Vendor for your Holiday Concert – An Event Planners Guide

There are plenty of blog posts you can find that will talk about china selection at a small, private, home-based Holiday gathering. You’ll find page after page talking about how to make your own centerpieces. I’m sure there are entire databases dedicated to the perfect napkin ring complement to your curtains and how they match your Holiday scarf. This is NOT that type of blog.

We are NOT talking about Holiday Decor here – we need Concert Production Services!

Large, ambitious Holiday events with thousands of attendees need live holiday concert event production services and rentals to get the party off the ground. Maybe you are a casino doing a Neon New Years event, or possibly a municipality having a Christmas Tree lighting festival. You could be organizing a Holiday themed 5K run, a corporate Christmas Party or a college Holiday party. Whatever your Holiday responsibilities, you are going to have to find a vendor to provide staging rentals, professional audio rentals and concert lighting rentals – quick! Depending on the party, you might also need Christmas lighting rentals, special effects such as confetti or lasers or even an LED Dance Floor! Whether you have a 20 piece swing band, a rock and roll cover act, or just a DJ – you need to make sure that all your production needs are covered for your event by choosing the best live event production rentals vendor possible.

Each Holiday event is unique, but the steps in vendor selection are largely the same for all these types of events. First rule – take the time to research and select the right holiday concert event production vendors! Finding your choice vendors will make you the Holiday hero. The wrong vendors can turn your event into a real Nightmare before Christmas. Never fear! We’re here to give you a few pointers to find the perfect vendors for production rentals for your Holiday event – and along the way, maybe a few pointers for your other vendor needs as well.

Selecting a Holiday concert event production vendor for large scale events

Step One – Recognize you are in a different league. The simple fact of the matter is that once you get past the 1,000 attendee mark, the whole game changes. At 5,000 people, it changes again, and at 10,000 people, it’s a REAL party! You need to have professional audio and lighting services that fit your crowd size, and your expected number of attendees. Many times, this will necessitate bringing in additional power to handle the needs of the equipment, especially in outdoor environments. In some venues, it may be advantageous to ‘rig’ equipment; that is, hang it from ceiling supports to increase the look and feel of the space and the equipment.

The successful concert production services vendor will have experience in producing events relative to the amount of attendees you are expecting. If rigging is an option, choose a production vendor with rigging experience. Understand the venue you have selected may require insurance information from the concert production vendor – this is something a reputable vendor will be happy to provide. Likewise, a reputable concert production vendor will be happy to supply the power needs and requirements they have for their own equipment.

Step Two – Go with your instincts! Did the vendor listen to your needs on the phone? Did they ask questions and pay attention to your responses? Did they offer to do a site survey? Did they offer to provide you pictures of past events? In many cases, you want (and NEED!) a vendor who you are comfortable with. You’re not hiring a plumber here!

A good relationship between you and your vendor is key. Meet the potential vendor on site and perform a site survey with them. Asking for both customer AND vendor references is perfectly OK – in fact, a reputable vendor will welcome your request. A reputable vendor will be happy to provide photos of recent events. You should always take the time to check references with any vendor, but especially when choosing a concert production vendor. Obviously, avoid vendors who are condescending or rude.

Step Three – Ask your concert production services vendor for design advice. This is an often overlooked step that can really help you select the best concert production vendor possible. During the site survey, ask the vendor what other services they may be able to provide that will bring your party to the next level. A good vendor will be happy to brainstorm with you on design ideas. After all, they do hundreds of events per year – they might just have some ideas that will be great for your event!

A good holiday concert event production vendor can help with design. The best production services vendor will be evaluating the venue during the site survey for potential roadblocks as well as design ideas. Look for concert production vendors that are knowledgeable with fire codes and building codes. The best way to do this is to ask if they are Certified Building Contractors with any municipalities. Your vendor should be also able to help you with ideas for crowd movement and making sure your attendees are safe during your event.

The Shameless Sales Pitch

The staff at In Depth Events has provided holiday concert event production services and rentals for hundreds of large scale Holiday events – from huge corporate Christmas parties, to Neon New Years events for casinos, and everything in between. In our regular season, we’ve provided live event rentals for thousands of events of all shapes and sizes. We’ve also got some great production services that are ready for your guests, including the largest LED Dance Floor in the nation, as well as being one of the most experienced Glow Party Experts in the world. Our clients rely on our production experience – shouldn’t you? Make sure and Ask Us a Question to see how we can help with your next Holiday event. We look forward to hearing from you and working with you!

Category: Staging